As an Employer – Why Do I Need To Keep Records and What Records Do I Need To Keep

Employers are required to keep records of their employees as stipulated in the BCEA section 31.
The records the employer is required to keep as per the BCEA is as followed:
– The name and occupation of the Employee.
– The time worked by each employee, for example the hours of work in a week.
– The remuneration paid to the employee, and this must be stipulated on the payslip as per section 33 of the BCEA.
– The date of birth of an employee who is under the age of 18.
– Furthermore, any other prescribed information.
All these records as stipulated above must be kept on record for at least three years after the last entry.
For an example if an employee’s contract expires on the 31st of December 2022, you as employer will be required to keep all relevant information until the 31st of December 2025.
The good news for employer is if you have a comprehensive contract and payroll system all the require information will be stipulated on the contract and payslip.
It will then just be the duty of the employer to keep these records for three years in a way that complies with the POPI act.
This article aims to provide general information and does not constitute legal advice. For more information contact 021 919 6418 OR erin@joblaw.co.za

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