All employers are required to register for the TERS benefit by sending an e-mail to email@example.com, but employers with more than 10 employees as well as employers using a payroll system, will be required to complete the Memorandum of Agreement (MOA) which can be received through an auto reply to the email address firstname.lastname@example.org or as linked here.
These employers will receive a bulk payment from UIF and will be responsible for the distribution of the funds to its employees and provide an audit trail. Employers with 10 or less employees will not have to distribute the funds as employees will be paid directly by UIF.
If an Employer has less than 10 employees and/or no payroll system, they will not be required to complete the MOA and can follow the easy prescribed method.
All employers will receive an automated response from email@example.com and a number of compulsory documents will be provided.
Employers are encouraged to submit claims as soon as possible as it will take UIF some time to process the large number of expected claims. Any subsequent updated documents will supersede any outdated documents already submitted.
Employers should note that claims should be mailed to firstname.lastname@example.org.
Please note that employers who resort under a bargaining council, should confirm with such a council whether it has reached an agreement with UIF in respect of TERS benefits, in which case claims must be submitted through the relevant bargaining council in accordance with that particular agreement.
Employers are reminded to not claim UIF unless the situation is dire, or withhold funds from employees, as the UIF can issue an audit on your account at any time. If it is deemed that money has not been paid to employees or misappropriated employers will be held liable by the law.
List of required documents for TERS application (templates linked):
- Letter of Authority
- Memorandum of Agreement (MOA)
- Prescribed template that will require critical information from the Employer
- Confirmation of Employer details
- Evidence / payroll as proof of last three months employee(s) salary/ies
- Confirmation of Employer bank account details in the form of a certified latest bank statement.
(ii) The body of the Auto Reply Email received from UIF