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COVID-19: TERS Application for UIF benefits update

Employment Law , , , , 2

All employers are required to register for the TERS benefit by sending an e-mail to covid19ters@labour.gov.za, but employers with more than 10 employees as well as employers using a payroll system, will be required to complete the Memorandum of Agreement (MOA) which can be received through an auto reply to the email address covid19ters@labour.gov.za or as linked here.

These employers will receive a bulk payment from UIF and will be responsible for the distribution of the funds to its employees and provide an audit trail. Employers with 10 or less employees will not have to distribute the funds as employees will be paid directly by UIF.

If an Employer has less than 10 employees and/or no payroll system, they will not be required to complete the MOA and can follow the easy prescribed method.

All employers will receive an automated response from covid19ters@labour.gov.za and a number of compulsory documents will be provided.

Employers are encouraged to submit claims as soon as possible as it will take UIF some time to process the large number of expected claims. Any subsequent updated documents will supersede any outdated documents already submitted.

Employers should note that claims should be mailed to covid19claims@labour.gov.za.

Please note that employers who resort under a bargaining council, should confirm with such a council whether it has reached an agreement with UIF in respect of TERS benefits, in which case claims must be submitted through the relevant bargaining council in accordance with that particular agreement.

Employers are reminded to not claim UIF unless the situation is dire, or withhold funds from employees, as the UIF can issue an audit on your account at any time. If it is deemed that money has not been paid to employees or misappropriated employers will be held liable by the law.

List of required documents for TERS application (templates linked):

  1. Letter of Authority
  2. Memorandum of Agreement (MOA)
  3. Prescribed template that will require critical information from the Employer
  4. Confirmation of Employer details
  5. Evidence / payroll as proof of last three months employee(s) salary/ies
  6. Confirmation of Employer bank account details in the form of a certified latest bank statement.

References (linked):

(i)                Covid -19 TERS EASY AID GUIDE

(ii)               The body of the Auto Reply Email received from UIF

 

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COVID-19: National Disaster Benefit for Employees

Employment Law , , , , , , 2

The Minister of Employment and Labour, Thulas Nxesi, has announced the highly anticipated measures that the Department will put in place to support and mitigate the impact of the COVID-19 pandemic on affected employees who are contributors to the Unemployment Insurance Fund.

Temporary Lay-Off

The National Disaster Benefit will be accessible to employers who, as a direct result of the current COVID-19 pandemic, decide to temporarily close their business. This will constitute a temporary lay-off. If the employer cannot pay his/her employees for this period, he/she can apply for the Benefit from the UIF. The Benefit will not be linked to the UIF’s normal benefit structure, and will be paid as a flat rate – irrespective of term of service – up to the minimum wage of R3,500 per employee for the duration of the temporary business closure or a maximum of three months, whichever is the shorter period. This Benefit may not be used concurrently with any other UIF benefit.

The following documents are required when applying for this benefit:

  • UI19 and UI2.7 (completed by Employer)
  • UI2.1 (application form)
  • UI2.8 (bank form completed by the bank)
  • A letter from the Employer confirming company shutdown or employee’s “temporary lay-off” is due to the Corona Virus
  • Copy of employee’s ID document

Should an employee fall ill or is temporarily laid off or unemployed for longer than three months, the normal UIF benefits as below will apply.

Reduced Work Time

Should the business remain operational but implement Reduced Work Time, the Benefit payable to the employee will be the difference between what the employer pays and the UIF benefits should the employee lose employment.

The following documents are required when applying for this benefit:

  • UI19 and UI2.7 (completed by Employer)
  • UI2.1 (application form)
  • UI2.8 (bank form completed by the bank)
  • A letter from the Employer confirming Reduced Work Time is due to the Corona Virus
  • Copy of employee’s ID document

For every 4 days worked the employee accumulates 1 credit day, and maximum credit days payable is 365 for every four completed years. Normal UIF benefits are paid as per the prescribed benefits structure from 239 to 365 days.

Illness Benefits/Quarantine (Special Leave)

Where an employee needs to be quarantined for 14 days, the Illness Benefit process will apply. A Confirmation Letter from both the employer and the employee must be submitted along with the application as proof that both the employer and employee agree to the quarantine (special leave). In this instance the letters will stand in place of the medical certificate normally required for the Illness Benefit as self-quarantined will be entered into without prior consultation with a medical practitioner. However, should an employee be quarantined for more than 14 days, a medical certificate from a registered medical practitioner must be submitted along with the Continuation Form UI3.

The following documents are required when applying for this benefit:

  • UI19 and UI2.7 (completed by Employer)
  • UI2.2 (a portion of which is completed by the Doctor)
  • UI2.8 (bank form completed by the bank)
  • Employer Declaration
  • Employee Declaration
  • Copy of employee’s ID document

For every 4 days worked the employee accumulates 1 credit day, and maximum credit days payable is 365 for every four completed years. Normal UIF benefits are paid as per the prescribed benefits structure from 239 to 365 days.

Application forms can also be downloaded from the Department of Employment and Labour website: www.labour.gov.za

In the event where more than 50 employees are being retrenched, the Department has established Rapid Response Teams to assist companies to process the applications. The teams will be deployed to the employer’s premises in each province and employers are requested to contact their local labour offices to arrange appointments.